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PTCC: Student Success Advisor

30 Jun 2023 2:45 PM | Farfum Ladroma
Classification Title MnSCU Academic Professional - 2
Working Title Student Success Advisor
Hire Type Staff
Division Student Services
Department Student Success
Unit Academic Support
Location Pine City
FLSA Non-Exempt
Full/Part Time Full Time
FTE 1.0
Employment Condition At Will
Work Shift Day
Work Schedule/Hours/Days

M-F 40 hrs/week, 8:00 am – 4:30 pm with a M-Th 9:30 am – 6:00 pm, Friday 8:00 am – 4:30 pm rotation every 4th week.

Posting Details

Applicants must apply online. Mailed applications will not be considered.

Salary Minimum $47,899
Salary Maximum $69,530
Salary Type Annual
Bargaining Unit/Plan 214, MAPE


As part of Pine Technical and Community College’s commitment to student success and ongoing institutional effectiveness, this position is responsible for developing, implementing, and coordinating retention-based outreach and student success initiatives for a diverse student population, specifically first-generation, low-income, and historically underrepresented.

The position will provide academic and financial aid advising to current and prospective students with an emphasis on relationship building between the student and advisor. In addition, the position coordinates and facilitates the execution of various state and federal grants with a primary focus on serving underrepresented students. This position provides academic and financial aid advising, training, and process guidance to students, program faculty, counselors, and others on matters related to transfer and consortium agreements. This position will work closely with the Registrar function as needed, including but not limited to Degree Audit Reporting System (DARS) maintenance, student registration system edits, and campus registration events.


1. Provide academic and financial advising to continuing students utilizing knowledge of current curriculum, tutorial services, financial aid, scholarships, and community resources to help students reach their educational goals.

o Meet with students individually or in groups regularly to monitor academic progress and facilitate students’ development of educational goals, academic success strategies, and course planning through appreciative advising.

o Provide first-level financial aid advising, assisting with the sound administration of the federal and state aid program as well as college foundation scholarship advising.

o Facilitate and encourage the use of student services areas, e-services and online resources, DARS, and academic/career planning resources/materials with students.

o Assess and meet individual students and target group needs by understanding and supporting college-wide services, policies and procedures, and community resources, when appropriate, to include referrals to campus and community resources.

o Address advising concerns with specific populations including but not limited to; program faculty advisors, first-generation, culturally diverse students, students with disabilities, LGBTQ+, single parents, displaced workers, Veterans, ESOL, and non-traditional students.

2. Grant Program Development/Records and Documentation

o Facilitate various state and federal grants including developing and implementing work plans, collecting and evaluating data, meeting reporting requirements, managing grant budgets, coordinating grant events, and providing support for eligible grant students.

o Develop and implement policies and procedures related to grant activities, including Connect 4 Success (SNAP Employment and Training).

o Conduct ongoing student case management and tracking as required by various state and federal grants.

o Enter and report data using approved grant databases and procedures.

o Ensure all required reports and records are following mandated deadlines, data security and privacy best practices, FERPA rules and regulations, and other pertinent policies and legislation.

o Work collaboratively with PTCC Business Services and other campus stakeholders to ensure grant activities are coordinated and integrated within appropriate college departments and offices, and that grant requirements and deadlines are met.

o Identify grant opportunities and assist in grant writing.

3. Transfer system support.

o Implement the credit transfer process, including transfer evaluation, while adhering to all applicable federal, state, and system regulations, policies and procedures ensuring data accuracy and student record maintenance.

o Manage online transfer resources, identify and troubleshoot registration issues, and support academic affairs curriculum efforts from a student record perspective.

o Lead and process consortium agreements with students and external partners.

o Act as a resource for directing, training, and supporting student record systems and processes (e.g. DARS, Transferology, ISRS, U.Achieve, or future record programs and technology) and PTCC/MinnState policy interpretation.

4. Support Pine Technical and Community College and departmental mission, vision, and strategic goals as assigned by the supervisor or college administration.

o Develop peer networking opportunities to support organic student connections, resources and social identity for underserved student populations and student groups (such as parenting students, first-generation college students, underrepresented students, etc.).

o Serve as a liaison between internal Minnesota State workgroups and external partners in relation to student retention, transfer, and success initiatives.

5. Perform other duties as assigned to ensure the smooth function of the college and maintain the reputation of the college as a viable community partner.

Learn more about Pine Technical and Community College at http://www.pine.edu.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State’s Administrative Unit., which can be found at: https://mn.gov/mmb/employee-relations/labor-relations/labor/mnscu.jsp.

APPLY HERE: https://pinetech.peopleadmin.com/postings/1591  

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